</ Logistics Optimization and Prevention of Consumables Theft >

The company was experiencing significant financial losses due to lack of transport control and regular material theft. We implemented a monitoring system that made processes transparent. This helped eliminate theft and reduce costs.

-100%

elimination of warehouse losses

100%

automation of consumables accounting

x10

acceleration of pricing

Client

A chain of photo and copy shops (approximately 25 locations) since 1995. Offering photo printing, photo books, processing, scanning, and souvenirs. Online ordering with delivery is available, with a focus on quality and service.

Sivma

Partnering since 2010

Client website

"The new accounting architecture has been a real lifesaver for us. We finally see the real picture for each branch without distortions. Processes have become transparent, and the human factor in write-offs has been reduced to zero."

Operations Manager

Max

Modernization of Accounting in Retail Chain

The client was a large regional chain of photo and copy centers with approximately 25 locations. Historically, the company relied on outdated IT infrastructure and manual logistics management between the central warehouse and dozens of retail outlets. The main project goal was complete transparency of consumables movement and elimination of financial losses. Prerequisites for modernization included regular shortages, lack of operational control over on-site inventory, and a complex process for calculating final product costs that depended on multiple specialists. The requirement was to create a unified ecosystem that would connect point-of-sale systems, warehouses, and logistics in real time.

Client Request: Eliminating Theft and Logistics Delays

The business suffered from serious losses due to data desynchronization between retail locations and the main warehouse. The resulting blind spots led to large-scale write-offs and on-site material theft. Department managers lacked accurate inventory information, and service pricing required lengthy approvals from an entire staff of specialists.

Solution: Implementation of Centralized ERP Platform

We completely restructured the warehouse accounting architecture, eliminating retail location staff involvement in write-off processes. Development was iterative: first we digitized the nomenclature, then implemented automatic tracking of stock depletion and a self-replenishment module. In parallel, we configured dynamic pricing linked to purchase costs.

Stack: Oracle APEX, PHP, MySQL, Airtable, Telegram API

Technology selection was driven by the need to connect legacy point-of-sale systems with modern cloud analytics. Oracle databases ensured transaction reliability and protection against manipulation. Airtable integration enabled flexible directory management, while Telegram API simplified notifications. PHP frameworks were used for seamless connection between the web storefront and internal accounting.

Impact: Elimination of Losses and Multiple Speed Increase

The implemented system achieved complete elimination of warehouse losses and fully excluded the corruption factor at locations. Consumables accounting is now 100% automated. Thanks to dynamic linking to purchase prices, final product pricing speed increased 10-fold. The company eliminated the need for a staff of pricing specialists, and warehouses now maintain minimum stock levels at all times.

Future Plans - Integration with External Suppliers

The next step will be extending automation beyond the company's internal perimeter. We are preparing a module that will allow the central warehouse to independently create and send orders to external contractors. This will finally eliminate manual work in procurement and minimize the risk of errors when replenishing inventory.

Digitize Your Warehouse Accounting Now

While you postpone modernization, hidden costs and opaque processes continue to eat away at your profits. Modern ERP solutions are implemented in phases and pay for themselves within the first months through total resource control.

discuss a project

</ Our team >

Julia

Client Relations Specialist. She genuinely loves interacting with people, values trust, and makes sure every client feels cared for, supported, and confident in their choice. She also writes the “TechnoInvestor” column on our corporate blog.

@jamcaj

Vitaly

Lead Developer. Responsible for project architecture and the implementation of innovative solutions. Specializes in AI and draws inspiration from cutting-edge development and automation technologies. Hosts the “TechnoCoder” segment on the company's video blog

@eva3613

Vladimir

UX Designer. Develops intuitive and aesthetically pleasing interfaces, ensuring the logic, usability, and visual consistency of every digital solution the company creates. Writes the “TechnoDesigner” column for the corporate video blog

@XerucuS

Mikhail

AI developer and expert. Develops Telegram and WhatsApp bots, implements CRM and automation, and applies AI technologies to optimize UX/UI and drive project growth.

@Oerby2

Natalia

Lawyer. Ensures legal reliability and transparency in client relationships, reviews contracts, and protects clients’ interests at every stage of their interaction with the company

@assa13nv

Vladimir

Representative of the Laboratory in the U.S. (Florida). Developer.

@vlad_bykanov

Igor

Executive and business consultant. ERP/CRM and process automation developer. Tech evangelist—helps clients grow their businesses using modern technologies and solutions.

@lhtsu

</ Contacts >

Electronic Articles of Organization
For
Florida Limited Liability Company

Article I
The name of the Limited Liability Company is:
VV PRO.AI LLC

Article II
The street address of the principal office of the Limited Liability Company is:
7901 4TH ST N
STE 300
ST. PETERSBURG, FL, US 33702

The mailing address of the Limited Liability Company is:
7901 4TH ST N
STE 300
ST. PETERSBURG, FL, US 33702

Article III
The name and Florida street address of the registered agent is:
NORTHWEST REGISTERED AGENT LLC
7901 4TH ST N
STE 300
ST. PETERSBURG, FL 33702

Having been named as registered agent and to accept service of process for the above stated limited liability company at the place designated in this certificate, I hereby accept the appointment as registered agent and agree to act in this capacity. I further agree to comply with the provisions of all statutes relating to the proper and complete performance of my duties, and I am familiar with and accept the obligations of my position as registered agent.

Registered Agent Signature: TAYLOR NEWMAN. L25000372089, FILED 8:00 AM, August 13, 2025, Sec. Of State, fjeggleston

</ Logistics Optimization and Prevention of Consumables Theft >

Client

Modernization of Accounting in Retail Chain

Client Request: Eliminating Theft and Logistics Delays

Solution: Implementation of Centralized ERP Platform

Stack: Oracle APEX, PHP, MySQL, Airtable, Telegram API

Impact: Elimination of Losses and Multiple Speed Increase

Future Plans - Integration with External Suppliers

Digitize Your Warehouse Accounting Now

</ Our team >

Julia

Vitaly

Vladimir

Mikhail

Natalia

Vladimir

Igor

</ Contacts >

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